Fire Department Budget Preparation

Section 1 - ADMINISTRATIVE

PURPOSE:

The purpose of this policy is to define the components and areas of responsibility necessary to develop a comprehensive annual budget for the Fire Rescue Department.

PROCEDURE:

• Each year, beginning on or about February 1st, shift members of the Department having specific areas of purchasing responsibility are to begin budgetary planning for the upcoming fiscal year (FY) and an additional four (4) “out-years”. This includes, but is not limited to, medical supplies, station supplies, medication purchasing, uniforms, personal protective equipment (PPE), FD equipment, training, etc.
• The Fire Chief will establish a deadline for submittals of the shift member prepared planning documents to coincide with requirements as set forth by the City’s Management Services Department.
• The Fire Chief will submit a comprehensive initial Department budget package to include Capital Improvement Program (CIP) submittals, revenue projections, recommendation items, operating line item expenditures, operating capital and vehicle replacement review.
• Department Heads from all City divisions come together after their initial submittals to collectively discuss and revise citywide CIP submittals.
• Further reviews and modifications occur to the Department budget throughout the summer and early fall with an ultimate adoption made by the City Council during the last Council meeting held in September.