Difference between revisions of "Staffing & Overtime"

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==Section 1 - ADMINISTRATIVE==
 
==Section 1 - ADMINISTRATIVE==
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===110.23 Satffing & Overtime===
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===110.23 Staffing===
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===PURPOSE:===
 
===PURPOSE:===
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To establish a baseline directive to maintain an adequate staffing level through the use of overtime assignments. This policy is designed to set forth a scheduling plan to distribute overtime hours fairly.
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To establish a baseline directive to maintain an adequate staffing levels and ensure that personnel’s hours worked are documented correctly.
  
 
===PROCEDURE:===
 
===PROCEDURE:===
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'''Staffing Guidelines'''
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'''Staffing Guidelines'''  
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* A minimum of eleven (11) personnel is required per shift. Of that 11, one must be a Battalion Chief or qualified ride-up Battalion Chief, one must be a shift Lieutenant or qualified relief Lieutenant, one must be a Paramedic assigned to each rescue vehicle, and one must be an Engineer or relief driver assigned to drive the engine and quint. Whenever possible, attempts should be made to maintain at least one Lieutenant at all times, (avoid two simultaneous ride-ups).
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* Attendance will be reviewed each shift by the on duty Battalion Chief and OIC from each station to ensure accuracy. It will be the responsibility of the on duty Battalion Chief to ensure the staffing program is accurate.
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* Shift members are typically scheduled to work 24 hours on duty and 48 hours off duty. The standard shift begins at 0700 and ends at 0700 hours the following day. All shift members, regardless of their schedule, are expected to be present and available during their entire shift.
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* Any hold over, overtime, or any other attendance times will be emailed by the employee to the OIC, on duty Battalion Chief and mfd@itsmymaitland.com (Fire Administration) by 8pm that day. If outside of work, a text message (in lieu of an email), will be required by 8pm that day.
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* Two (2) shift members may be permitted to be on personal leave when the leave does not create overtime.* If one person creates overtime due to staffing circumstances (i.e. only Paramedic on shift), then no other vacation will be approved. Vacation requests will be taken at any time. However, time off will not be officially approved until 60 days prior to the time off. In the event that circumstances change relating to shift staffing (FMLA or W/C absences), then the second person off may be cancelled up to one shift before the scheduled leave date. The first person approved will be granted the time off even if it requires overtime as long as the position can be covered. Mandatory OT will be avoided at all costs. No more than 5 shifts in a 10 shift period will be granted off, inclusive of time trades.  
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* Shift members are typically scheduled to work 24 hours on duty and 48 hours off duty. The standard shift begins at 0700 and ends at 0700 hours the following day.
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* During normal operation, a minimum of eleven (11) personnel is required per shift. Of that 11, one must be a Battalion Chief or ride-up Battalion Chief, one must be a shift Lieutenant or ride-up Lieutenant assigned to each apparatus, one must be an autonomous Paramedic assigned to each rescue vehicle, and one must be an Engineer or relief driver assigned to drive each apparatus. Tower 45 will require minimum of 3 tower certified personnel (OIC, Driver and firefighter)
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* Two Engineers may fill the role as relief Lieutenant when there is a Battalion Chief on duty. Engineers must have filled the roll for at least 1 year to qualify for the 2 Engineer ride up rule.
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'''40-Hour Shift Reassignment'''
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* Members may be reassigned to a 40-hour work week to accommodate the needs of the department.
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* The schedule will be adjusted so that the member will not lose any pay by being assigned to a 40-hour work week.
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* All efforts will be made to prevent a member assigned to a 40-hour work week from working beyond the 40-hour schedule (i.e. shift overtime or returning to their shift for duty).
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* In the event that the member is needed for minimum staffing, the hours worked will be considered overtime as long as the member completes the 40-hour work week.
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* The member will be compensated at their blended pay rate for those hours worked over the 40-hour period as minimum manning.
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Special circumstances may be approved by Fire Administration.
 
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:'''''∗ This was amended to allow a second person off with the understanding that it will not always be possible and at times there may be lengthy periods of time that certain shifts will not enjoy this benefit. All members employed as of July 1, 2010, agree and understand the limitations and unanimously voted to continue the practice even if the benefit will be limited.'''''
 
  
 
[[Category:Rules and Regulations]]
 
[[Category:Rules and Regulations]]

Latest revision as of 06:19, 15 September 2022

Section 1 - ADMINISTRATIVE

110.23 Staffing

PURPOSE:

To establish a baseline directive to maintain an adequate staffing levels and ensure that personnel’s hours worked are documented correctly.

PROCEDURE:

Staffing Guidelines

  • Attendance will be reviewed each shift by the on duty Battalion Chief and OIC from each station to ensure accuracy. It will be the responsibility of the on duty Battalion Chief to ensure the staffing program is accurate.
  • Any hold over, overtime, or any other attendance times will be emailed by the employee to the OIC, on duty Battalion Chief and mfd@itsmymaitland.com (Fire Administration) by 8pm that day. If outside of work, a text message (in lieu of an email), will be required by 8pm that day.
  • Shift members are typically scheduled to work 24 hours on duty and 48 hours off duty. The standard shift begins at 0700 and ends at 0700 hours the following day.
  • During normal operation, a minimum of eleven (11) personnel is required per shift. Of that 11, one must be a Battalion Chief or ride-up Battalion Chief, one must be a shift Lieutenant or ride-up Lieutenant assigned to each apparatus, one must be an autonomous Paramedic assigned to each rescue vehicle, and one must be an Engineer or relief driver assigned to drive each apparatus. Tower 45 will require minimum of 3 tower certified personnel (OIC, Driver and firefighter)
  • Two Engineers may fill the role as relief Lieutenant when there is a Battalion Chief on duty. Engineers must have filled the roll for at least 1 year to qualify for the 2 Engineer ride up rule.

40-Hour Shift Reassignment

  • Members may be reassigned to a 40-hour work week to accommodate the needs of the department.
  • The schedule will be adjusted so that the member will not lose any pay by being assigned to a 40-hour work week.
  • All efforts will be made to prevent a member assigned to a 40-hour work week from working beyond the 40-hour schedule (i.e. shift overtime or returning to their shift for duty).
  • In the event that the member is needed for minimum staffing, the hours worked will be considered overtime as long as the member completes the 40-hour work week.
  • The member will be compensated at their blended pay rate for those hours worked over the 40-hour period as minimum manning.
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