NFIRS Incident Reporting

Section 2 - EMERGENCY OPERATIONS

PURPOSE:

To establish a procedure for Fire/Rescue personnel to follow when completing required Fire and EMS documentation of an emergency incident.

PROCEDURE:

• Electronic Incident Reports shall be completed for all assigned responses of fire rescue apparatus when an Orange County run number is generated by Orange County Dispatch. The Electronic Incident Reporting system utilizes the NFIRS V (National Fire Incident Reporting System Form V.)
• All Electronic Reports should include a narrative comment that accurately describes the incident with the exception of patient information. Narratives should be written in proper English utilizing proper spelling, capitalization and punctuation. Narratives should only include factual, verifiable information. Any fire cause and/or origin statements are to be left to the investigator.
• Printed copies of electronic incident reports will only be available through request to the Fire Chief's office. These reports will only be available to the public during normal business hours (M-F, 8-5).
• Incident reports entered into Fire Programs shall not contain any patient information. Fire Programs Software Fire Incident Report is not HIPPA compliant and therefore cannot contain any patient information such as name, age, gender, medical history, etc.
• All NFIRS reports are required to be entered prior to the end of shift. Any late calls should have a NFIRS report completed upon return to the station. All NFIRS reports are required to be entered prior to the end of shift. Any late calls should have a NFIRS report completed upon return to the station. NFIRS reports are to be entered by certain personnel based on type of incident. Any crew member may enter any ALS or BLS EMS related incident. Station Officers in Charge (OIC) are required to enter any “engine company” type incidents. These may include any auto accidents, fire alarms, hazardous conditions and any joint response fires. The on duty Battalion Chief is required to enter the NFIRS report on any incidents where command is declared.
• All Incident reports shall be inspected for accuracy, content and grammar. Station OIC’s are to check any reports generated by subordinate crewmembers, the Battalion Chief is to check any Station OIC reports and the Deputy Chief is to review any report generated by a Battalion Chief. Once the report is checked for accuracy the person checking the report shall enter his/her name into the “Report Reviewed By” field and enter a date in the “Report Reviewed Date“ field "Authorization" tab.