Staffing & Overtime - Revision history

Mfrdmanager: /* 110.23 Staffing & Overtime */

2022-09-15T14:19:55Z

‎110.23 Staffing & Overtime

Mfrdmanager at 14:19, 15 September 2022

2022-09-15T14:19:36Z

Mfrdmanager: /* PROCEDURE: */

2022-05-26T12:18:18Z

‎PROCEDURE:

Mfrdmanager at 16:09, 19 January 2021

2021-01-19T16:09:27Z

Mfrdmanager at 17:26, 25 November 2019

2019-11-25T17:26:31Z

Mfrdmanager: /* Types of Overtime */

2019-05-09T01:51:00Z

‎Types of Overtime

Mfrdmanager: /* Types of Overtime */

2019-05-09T01:48:27Z

‎Types of Overtime

Mfrdmanager: /* Overtime Guidelines */

2019-05-09T01:35:03Z

‎Overtime Guidelines

Mfrdmanager: /* PROCEDURE: */

2019-05-09T01:33:35Z

‎PROCEDURE:

Mfrdmanager: /* PROCEDURE: */

2019-04-23T11:11:27Z

‎PROCEDURE:

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 ==Section 1 - ADMINISTRATIVE==
-===110.23 Staffing & Overtime===
+===110.23 Staffing===
 ===PURPOSE:===

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 ===PURPOSE:===
-To establish a baseline directive to maintain an adequate staffing level through the use of overtime assignments. This policy is designed to set forth a scheduling plan to distribute overtime hours fairly.
+To establish a baseline directive to maintain an adequate staffing levels and ensure that personnel’s hours worked are documented correctly.
 ===PROCEDURE:===
 '''Staffing Guidelines'''
-* A minimum of eleven (11) personnel is required per shift. Of that 11, one must be a Battalion Chief or qualified ride-up Battalion Chief, one must be a shift Lieutenant or qualified relief Lieutenant, one must be a Paramedic assigned to each rescue vehicle, and one must be an Engineer or relief driver assigned to drive the engine and tower. 2 Engineers may fill the role as relief Lieutenant when there is a Battalion Chief on duty (Engineers must have filled the roll for at least 1 year to qualify for the 2 Engineer ride up rule)
+* Attendance will be reviewed each shift by the on duty Battalion Chief and OIC from each station to ensure accuracy. It will be the responsibility of the on duty Battalion Chief to ensure the staffing program is accurate.
-* Newly promoted Engineers may fill the role as relief Lieutenant after three months from promotion date.
+* Any hold over, overtime, or any other attendance times will be emailed by the employee to the OIC, on duty Battalion Chief and mfd@itsmymaitland.com (Fire Administration) by 8pm that day. If outside of work, a text message (in lieu of an email), will be required by 8pm that day.
-* Shift members are typically scheduled to work 24 hours on duty and 48 hours off duty. The standard shift begins at 0700 and ends at 0700 hours the following day. All shift members, regardless of their schedule, are expected to be present and available during their entire shift.
+* Shift members are typically scheduled to work 24 hours on duty and 48 hours off duty. The standard shift begins at 0700 and ends at 0700 hours the following day.
-* Two (2) shift members may be permitted to be on personal leave when the leave does not create overtime.* If one person creates overtime due to staffing circumstances (i.e. only Paramedic on shift), then no other vacation will be approved. Vacation requests will follow SOG 110.34 Personal Leave guidelines.
+* During normal operation, a minimum of eleven (11) personnel is required per shift. Of that 11, one must be a Battalion Chief or ride-up Battalion Chief, one must be a shift Lieutenant or ride-up Lieutenant assigned to each apparatus, one must be an autonomous Paramedic assigned to each rescue vehicle, and one must be an Engineer or relief driver assigned to drive each apparatus. Tower 45 will require minimum of 3 tower certified personnel (OIC, Driver and firefighter)
-Special circumstances may be approved by Fire Administration.
+'''40-Hour Shift Reassignment'''
+* Members may be reassigned to a 40-hour work week to accommodate the needs of the department.
 * The schedule will be adjusted so that the member will not lose any pay by being assigned to a 40-hour work week.
 * All efforts will be made to prevent a member assigned to a 40-hour work week from working beyond the 40-hour schedule (i.e. shift overtime or returning to their shift for duty).
-* In the event that the member is needed for minimum staffing, the hours worked will be considered overtime as long as the member completes the 40 hour work week.
+* In the event that the member is needed for minimum staffing, the hours worked will be considered overtime as long as the member completes the 40-hour work week.
-* The member will be compensated at their 56-hour pay rate for those hours worked over the 40 hour period as minimum manning.
+* The member will be compensated at their blended pay rate for those hours worked over the 40-hour period as minimum manning.

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 '''Staffing Guidelines'''
 * A minimum of eleven (11) personnel is required per shift. Of that 11, one must be a Battalion Chief or qualified ride-up Battalion Chief, one must be a shift Lieutenant or qualified relief Lieutenant, one must be a Paramedic assigned to each rescue vehicle, and one must be an Engineer or relief driver assigned to drive the engine and tower. 2 Engineers may fill the role as relief Lieutenant when there is a Battalion Chief on duty (Engineers must have filled the roll for at least 1 year to qualify for the 2 Engineer ride up rule)
 * Shift members are typically scheduled to work 24 hours on duty and 48 hours off duty. The standard shift begins at 0700 and ends at 0700 hours the following day. All shift members, regardless of their schedule, are expected to be present and available during their entire shift.
 * Two (2) shift members may be permitted to be on personal leave when the leave does not create overtime.* If one person creates overtime due to staffing circumstances (i.e. only Paramedic on shift), then no other vacation will be approved. Vacation requests will follow SOG 110.34 Personal Leave guidelines.

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 * A minimum of eleven (11) personnel is required per shift. Of that 11, one must be a Battalion Chief or qualified ride-up Battalion Chief, one must be a shift Lieutenant or qualified relief Lieutenant, one must be a Paramedic assigned to each rescue vehicle, and one must be an Engineer or relief driver assigned to drive the engine and tower. 2 Engineers may fill the role as relief Lieutenant when there is a Battalion Chief on duty (Engineers must have filled the roll for at least 1 year to qualify for the 2 Engineer ride up rule)
 * Shift members are typically scheduled to work 24 hours on duty and 48 hours off duty. The standard shift begins at 0700 and ends at 0700 hours the following day. All shift members, regardless of their schedule, are expected to be present and available during their entire shift.
-* Two (2) shift members may be permitted to be on personal leave when the leave does not create overtime.* If one person creates overtime due to staffing circumstances (i.e. only Paramedic on shift), then no other vacation will be approved. Vacation requests will be taken at any time. However, time off will not be officially approved until 60 days prior to the time off. In the event that circumstances change relating to shift staffing (FMLA or W/C absences), then the second person off may be cancelled up to one shift before the scheduled leave date. The first person approved will be granted the time off even if it requires overtime as long as the position can be covered. No more than 5 shifts in a 10 shift period will be granted off, inclusive of time trades.
+* Two (2) shift members may be permitted to be on personal leave when the leave does not create overtime.* If one person creates overtime due to staffing circumstances (i.e. only Paramedic on shift), then no other vacation will be approved. Vacation requests will follow SOG 110.34 Personal Leave guidelines.
 Special circumstances may be approved by Fire Administration.
 * During times where shifts are at minimum staffing due to FMLA or worker’s compensation absence, the B/C will carefully scrutinize new vacations requests (those made after the reduced staffing issue arises). Requests made prior to the event may be honored even if OT is required. Additional leave requests will be reviewed on an individual basis. If the FMLA leave or workers comp will result in minimum staffing for an extended period of time (more than 1 month), then consideration will be given even if OT will result. However, if the expected time will be limited, new leave requests may not be approved if they will result in OT coverage.
 * Shift members attending training may be re-called to duty (depending on the situation) if the shift falls below minimum staffing.
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 * The six hour minimum rule does not apply to meetings, special events or when less than six hours OT was offered.
 * Overtime will not be paid unless the hours are actually worked.
-* Situations requiring overtime that are not covered by this policy are to be approved by, the Assistant Fire Chief or the Fire Chief prior to being offered.
+* Situations requiring overtime that are not covered by this policy are to be approved by, the Deputy Chief or the Fire Chief prior to being offered.
 * The Battalion Chief will document hours accepted for '''minimum staffing''' OT.
 * The Battalion Chiefs are not required to utilize the overtime database when filling a staffing need that is four (4) hours or less or when timing is a factor. This includes, but is not limited to minimum staffing, meetings, public relation events/requests, emergency leave of on duty member, etc.
@@ Line 58: / Line 57: @@
 * Those who are off duty and are mandatoried to report to duty have up to two (2) hours to report to duty.
 * In the interest of safety and to prevent firefighter fatigue, no person can be mandatoried to work if the duty shift will make the employee work more than 48 hours at one time (see also the OT Eligibility section, item a.) This may be unavoidable, but must be approved by the Deputy Fire Chief or Fire Chief if implemented.
-* '''A member shall not be mandatoried the two days prior and following a scheduled vacation.'''
+* '''A member shall not be mandatoried the two days prior and following a scheduled vacation or time-trade.'''
 * '''Seniority will be the deciding factor when two or more members of the same position have the same accrued overtime hours.'''
 * '''A member cannot be mandatoried for overtime if it conflicts with an already scheduled time trade or special detail.

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 * Used when the duty shift will be below minimum staffing requirements and all “non-mandatory” '''steps have been utilized'''.
 * This position will be filled by the rank that caused the shift to go below minimum requirements, ex: If a Lieutenant creates the vacancy below minimum, a Lieutenant will be mandatoried to fill the need; if a Paramedic creates the vacancy, a Paramedic will be mandatoried.
-*'''When a mandatory overtime situation is created prior to 0700 the off-going shift shall be utilized using the overtime computer program by selecting the member with the least amount of hours within that position.  If a mandatory overtime situation is created after 0700 the Battalion Chief will utilize the overtime computer program by selecting the member with the least amount of hours within that position.'''
+*'''When a mandatory overtime situation is created prior to 0700 the off-going shift shall be utilized using the overtime computer program by selecting the member with the least amount of hours within that position.  If a mandatory overtime situation is created after 0700 the Battalion Chief will utilize the overtime computer program by selecting the member with the least amount of hours within that position. If a mandatory overtime situation is more than 24 hours from the normal start time of the needed position, the Battalion Chief will utilize the overtime computer program by selecting the member with the least amount of hours within that position.'''
 * Those who are off duty and are mandatoried to report to duty have up to two (2) hours to report to duty.
 * In the interest of safety and to prevent firefighter fatigue, no person can be mandatoried to work if the duty shift will make the employee work more than 48 hours at one time (see also the OT Eligibility section, item a.) This may be unavoidable, but must be approved by the Deputy Fire Chief or Fire Chief if implemented.

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 * Used any time an overtime vacancy is created or will need to be scheduled in the near or distant future.
 * In the interest of safety and to prevent firefighter fatigue, no person can volunteer to work in any capacity if time worked exceeds 48 continuous hours. A minimum of eight (8) off-duty hours must be taken after working 48 before an individual is eligible for further overtime. *(members shall not work at a part-time job within the 8 hour period prior to their shift) The intent is to provide for a rest period before returning to shift duties.
-* When a Battalion Chief determines a need to fill a below minimum staffing position, he/she will utilize the OT computer program to fill the OT. The Battalion Chief will progress through the offerings beginning with the individual’s holding the same rank. The position to be hired should reflect the rank of the staffing need prior to shuffling of positions within the shift. (I.e. If the Battalion Chief needs to fill a paramedic position, the paramedic rotation should be used first. If the need is for a driver, the engineer rotation should be used first. If the need is for an OIC, a Lieutenant is called first). OT offerings and acceptance can only be taken by individuals either 1 rank above or below the current rank being offered (ie: if an Engineer position is offered and no Engineer takes the OT, only a Firefighter or Lieutenant can accept the OT. If a Lieutenant causes the OT and no Lieutenant takes the OT, only an Engineer or Battalion Chief can accept the OT.) An exception to this rule is that an individual can take an OT which is greater than the 1 rank rule in order to prevent a mandatory situation if there is an open position available. (ie: A Battalion Chief is on vacation and a Lieutenant is riding up in that position, a Firefighter creates OT. A Battalion Chief can take the Firefighter OT and fill the open Battalion Chief position in order to prevent having to mandatory a Firefighter.) Deviations may be considered to avoid over use of any one particular position (i.e. Autonomous Paramedic when a Non Autonomous Paramedic is all that is needed to meet minimum staffing).
+* When a Battalion Chief determines a need to fill a below minimum staffing position, he/she will utilize the OT computer program to fill the OT. The Battalion Chief will progress through the offerings beginning with the individual’s holding the same rank. The position to be hired should reflect the rank of the staffing need prior to shuffling of positions within the shift. (I.e. If the Battalion Chief needs to fill a paramedic position, the paramedic rotation should be used first. If the need is for a driver, the Engineer rotation should be used first. If the need is for an OIC, a Lieutenant is called first). OT offerings and acceptance can only be taken by individuals either 1 rank above or below the current rank being offered (ie: if an Engineer position is offered and no Engineer takes the OT, only a Firefighter or Lieutenant can accept the OT. If a Lieutenant causes the OT and no Lieutenant takes the OT, only an Engineer or Battalion Chief can accept the OT.) An exception to this rule is that an individual can take an OT which is greater than the 1 rank rule in order to prevent a mandatory situation if there is an open position available. (ie: A Battalion Chief is on vacation and a Lieutenant is riding up in that position, a Firefighter creates OT. A Battalion Chief can take the Firefighter OT and fill the open Battalion Chief position in order to prevent having to mandatory a Firefighter.) Deviations may be considered to avoid over use of any one particular position (i.e. Autonomous Paramedic when a Non Autonomous Paramedic is all that is needed to meet minimum staffing).
 * Those individuals accepting normal overtime have one (1) hour from the time of call to report to duty. It is the discretion of the OIC to exceed the (1) hour rule as necessary depending on circumstances.
 * Members shall not be permitted to work more than (2) two 48 hour shifts in a row except in rare and unforeseen circumstances. This shall include OT and timetrades. The Battalion Chief shall evaluate the situation and make decisions based on individual circumstances.

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 Special circumstances may be approved by Fire Administration.
-:'''''&lowast; This was amended to allow a second person off with the understanding that it will not always be possible and at times there may be lengthy periods of time that certain shifts will not enjoy this benefit. All members employed as of July 1, 2010, agree and understand the limitations and unanimously voted to continue the practice even if the benefit will be limited.'''''
 * During times where shifts are at minimum staffing due to FMLA or worker’s compensation absence, the B/C will carefully scrutinize new vacations requests (those made after the reduced staffing issue arises). Requests made prior to the event may be honored even if OT is required. Additional leave requests will be reviewed on an individual basis. If the FMLA leave or workers comp will result in minimum staffing for an extended period of time (more than 1 month), then consideration will be given even if OT will result. However, if the expected time will be limited, new leave requests may not be approved if they will result in OT coverage.
 * Engineer / Paramedics can be utilized as an OIC, Paramedic, or Engineer.