Records Retention - Revision history

Mfrdmanager: /* PROCEDURE: */

2025-01-29T15:17:21Z

‎PROCEDURE:

Mfrdmanager: Protected "Records Retention" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2016-03-02T00:08:53Z

Protected "Records Retention" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

Mfrdmanager: Created page with "==Section 1 - ADMINISTRATIVE== ===110.32 Records Retention=== ===PURPOSE:=== To establish guidelines for the retention and destruction of records. ===PROCEDURE:=== * The Ma..."

2016-03-02T00:07:47Z

Created page with "==Section 1 - ADMINISTRATIVE== ===110.32 Records Retention=== ===PURPOSE:=== To establish guidelines for the retention and destruction of records. ===PROCEDURE:=== * The Ma..."

New page

==Section 1 - ADMINISTRATIVE==
===110.32 Records Retention===

===PURPOSE:===
To establish guidelines for the retention and destruction of records.

===PROCEDURE:===
* The Maitland Fire Rescue Department will follow the State of Florida General Records Schedule GS1-SL and the General Records Schedule for Fire Departments (Schedule GS8) for the retention and destruction of records.
* All records that fall under these guidelines will be stored at the main fire station (Station 45) located at 1776 Independence Lane, Maitland, FL, 32751.
* A record shall be maintained of all records destroyed (see page 2).
* Records shall be destroyed by one of the following methods:
*# For paper records containing information that is confidential or exempt from disclosure, appropriate destruction methods include burning in an industrial incineration facility, pulping, pulverizing, shredding, or macerating. High wet strength paper, paper mylar, durable-medium paper substitute, or similar water repellent papers are not sufficiently destroyed by pulping and require other methods such as shredding or burning.
*# For electronic records containing information that is confidential or exempt from disclosure, appropriate destruction methods include physical destruction of storage media such as by shredding, crushing, or incineration; high-level overwriting that renders the data unrecoverable; or degaussing/demagnetizing.
*# For other non-paper media containing information that is confidential or exempt from disclosure, such as audio tape, video tape, microforms, photographic films, etc., appropriate destruction methods include pulverizing, shredding, and chemical decomposition/recycling.
*# Confidential or exempt records shall not be buried since burying does not ensure complete destruction or unauthorized access.

[[Category:Rules and Regulations]]

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 *# For electronic records containing information that is confidential or exempt from disclosure, appropriate destruction methods include physical destruction of storage media such as by shredding, crushing, or incineration; high-level overwriting that renders the data unrecoverable; or degaussing/demagnetizing.
 *# For other non-paper media containing information that is confidential or exempt from disclosure, such as audio tape, video tape, microforms, photographic films, etc., appropriate destruction methods include pulverizing, shredding, and chemical decomposition/recycling.
-*# Confidential or exempt records shall not be buried since burying does not ensure complete destruction or unauthorized access.
+*# Confidential or exempt records shall not be burned since burning does not ensure complete destruction or unauthorized access.
 [[Category:Rules and Regulations]]

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